Objective

To produce a plan on behalf of the villagers of Stretton on Dunsmore that reflects the overriding views of the residents and societies of the village.

Purpose of the Plan

To give decision makers at Parish, Borough and County levels a recommendation as to the future of the village for a period of up to 10 years.

What should the plan cover?

It may cover recommendations as any issue of interest and importance to the community such as the future development or otherwise of such matters as services, buildings, roads and community support services such as village halls and transport.

How will the issues to be considered be identified

By commissioning surveys and inviting residents to give feedback, through a variety of reasonable means.

How will the plan be developed?

By commissioning a project team comprising

1. Project Board to include.

a. project executive
b. communications strategist
c. quality co-ordinator
d. documentation controller (actual plan & design statement)
e. parish clerk?
f. Parish councillor

2. Project manager
3. Steering Group to review the work of the focus and working groups
4. Focus Groups derived geographically and also to include at least one group from the school and one from the over 60’s who will:

a. identify issues
b. provide feedback on potential solutions.

5. Working groups to research validity and causes of issues raised and establish, in consultation with relevant experts, feasibility of potential solutions.

The project Board will report to the Parish Council and the village at regular intervals.

Agreement of the final Plan

A draft plan will be developed over a period of time in consultation with the village using focus groups and public meetings.

The final version will be agreed by majority of residents of the village as determined from the full electoral roll supplemented by the names of children from the school.

The methodology for gathering that agreement will be agreed with the Parish Council but is likely to take the form of a survey.

Amendments to the plan

As agreed, from time to time and authorised by the village in accordance with arrangements for the final plan.

Timetable

To be agreed and may be amended from time to time as appropriate. There is no absolute deadline but it is anticipated that the final plan should be published by September 2004.

Terms of Reference - Working Groups

Objective of the Group

To research and provide a range of suggestions to the Parish Council and the village on a given issue so that the community may decide whether they wish the issue and suggested resolution to be included in the Plan.

Operation of the Group

• Each group to have a designated Parish Council co-ordinator.
• Each group to consist of no less than 6 members, including the co-ordinator. If a group is unable to raise 5 other volunteers the matter should be re-considered.
• Each group to elect a chairperson to speak and present on their behalf – that may be the co-ordinator.
• An issue will be allocated to each group for consideration.
• Members will research issues and create a range of options for consideration.
• A report either verbal or written, will be produced for each meeting of the Parish Council.
• The Parish Council will authorise reports to and solicit opinion from the village when appropriate on each issue.
• Neither the detail of the issues nor the options should be communicated outside the group or the Parish Council until so authorised by the Parish Council.
• No contact to be made with outside authorities, including borough planners without the prior authorisation of the Parish Council.

The final recommendation for inclusion in the draft Village Plan

Will be agreed initially by the Steering Group and thereafter the Project Board, the Parish Council and a majority of the village either at focus group meeting, public meetings or by use of questionnaires.